ElectionAccess
Election tech accessibility database - Documentation
Below is the current draft of the database codebook. The codebook provides a technical reference for those who provide the data or work with it. For others, it clarifies what specific types of information they can expect to find in the database and on the website.
Feedback and suggestions are most welcome! Please contact [email protected].
| Category | Field | Format | Definition | Response options |
|---|---|---|---|---|
| Product | Product Name | String (free entry) | Name of product | open text |
| Product | Product ID | Numeric | Autogenerated unique numerical ID | XX-XXXX |
| Product | Product Type | String (single-select) | Is this a physical device with pre-installed software (device) or software that may be used on buyer's hardware or off-the-shelf hardware (software) | Device; Software |
| Product | Product URL | String (free entry) | Link to provider's webpage with product description/specifications | URL |
| Product | Used in Elections | String (single-select) | Has the product been used in an election anywhere in the world? (Please choose highest profile if multiple apply) | Yes in multiple countries; Yes in one country; Yes at the local level only; Yes but in only a few markets; Not yet been used; Unsure |
| Provider | Provider | String (free entry) | Name of provider/vendor | open text |
| Provider | Provider ID | Numeric | Autogenerated unique numerical ID | XXXXXX |
| Provider | Provider Website | String (free entry) | Link to the provider or vendor's main website | URL |
| Technical Capabilities | Biometrics | String (single-select) | Does the product capture or store any biometric information such as photos, fingerprints, or iris/retinal scans? | Yes by default; Yes this is an optional feature in the base model; Yes this is an optional feature available at an additional cost; No not available with this product; Unsure |
| Technical Capabilities | Biometrics-Types | String (multi-select) | If the device captures these data, please select which data it can collect. | Photos; Fingerprints; Video; Audio; Eye scans/Activity; Handprints; Other |
| Technical Capabilities | Biometrics-Other | String (free entry) | If the device can capture other biometric data not listed, please describe. | open text |
| Technical Capabilities | Internet connection | String (single-select) | Is the product connected to the internet (includes devices with internet connection and web platforms)? | Yes by default; Yes but can be air gapped; No cannot be connected to the internet; Unsure |
| Technical Capabilities | Paper trail | String (multi-select) | Does the product produce paper records? | Yes paper ballot; Yes VVPAT; Yes other paper record; No; Unsure |
| Electoral Uses | Voter registration | Binary | Records voter information, sometimes includes biometrics | Yes; No; Unsure |
| Electoral Uses | Voter verification | Binary | Verifies voter identities, often via ID scan or biometrics | Yes; No; Unsure |
| Electoral Uses | Postal ballot processing (outbound) | Binary | Assembles and/or sorts outbound postal ballots | Yes; No; Unsure |
| Electoral Uses | Electronic voting | Binary | Records voter selections digitally or via ballot marking | Yes; No; Unsure |
| Electoral Uses | Ballot printing | Binary | Prints a paper ballot, either blank or electronically marked by BMD | Yes; No; Unsure |
| Electoral Uses | Ballot scanning | Binary | Scans and digitizes ballot information | Yes; No; Unsure |
| Electoral Uses | Vote tabulation | Binary | Counts votes, whether digitized or manual | Yes; No; Unsure |
| Electoral Uses | Result scanning | Binary | Scans and digitizes handwritten results sheets from polling places or centers | Yes; No; Unsure |
| Electoral Uses | Result transmission | Binary | Transmits results from polling places/centers to regional or national centers | Yes; No; Unsure |
| Electoral Uses | Election process management | Binary | Allows election personnel to track and manage election-related logistics | Yes; No; Unsure |
| Electoral Uses | Result monitoring | Binary | Allows election personnel to view progress of vote counting/results transmission | Yes; No; Unsure |
| Electoral Uses | Result publication | Binary | Displays results (provisional or final) to public, typically via via web portal | Yes; No; Unsure |
| Electoral Uses | Ballot marking | Binary | Allows voters to mark their choices on ballot | Yes; No; Unsure |
| Electoral Uses | Other function | String (free entry) | If the device can serve another function besides these listed, please list | open text |
| Accessible Features | Physical Input | Binary | Does the device require physical input from voters, such as pushing buttons, using a touchscreen, or inserting an ID card or ballot? | Yes; No; Unsure |
| Accessible Features | Height | String (single-select) | Are the device controls / screen / ballot slots positioned such that they can be reached by a person using a wheelchair (approximately 48 off the ground or lower)? | Yes all controls are positioned 48 or lower; Yes control height is adjustable; No; Unsure |
| Accessible Features | Alternative Handling | String (single-select) | Can the device be operated in alternative ways (e.g., one-handed, using foot pedals, etc.)? | Yes by default; Yes this is an optional feature in the base model; Yes this is an optional feature available at an additional cost; No not available with this product; Unsure |
| Accessible Features | Alternative Handling-Description | String (free entry) | If so, please describe. | open text |
| Accessible Features | Haptic | String (single-select) | Does the device provide haptic (vibration) feedback? | Yes by default; Yes this is an optional feature in the base model; Yes this is an optional feature available at an additional cost; No not available with this product; Not applicable; Unsure |
| Accessible Features | Braille | String (single-select) | Does the device have Braille or other tactile labels on buttons and controls? | Yes by default; Yes this is an optional feature in the base model; Yes this is an optional feature available at an additional cost; No not available with this product; Not applicable (no buttons); Unsure |
| Accessible Features | Audio jack | String (single-select) | Does the device have an audio jack for headphones? | Yes by default; Yes this is an optional feature in the base model; Yes this is an optional feature available at an additional cost; No not available with this product; Not applicable (no audio); Unsure |
| Accessible Features | Audio Bluetooth | String (single-select) | Does the device have bluetooth connection capabilities for headphones? | Yes by default; Yes this is an optional feature in the base model; Yes this is an optional feature available at an additional cost; No not available with this product; Not applicable (no audio); Unsure |
| Accessible Features | Captions | String (single-select) | Does the product provide captions for all audio components? | Yes by default; Yes this is an optional feature in the base model; Yes this is an optional feature available at an additional cost; No not available with this product; Not applicable (no audio); Unsure |
| Accessible Features | Text to Speech | String (single-select) | Does the product have a text-to-speech option (audio versions of written text)? | Yes by default; Yes this is an optional feature in the base model; Yes this is an optional feature available at an additional cost; No not available with this product; Not applicable; Unsure |
| Accessible Features | Audio-Adjust | String (single-select) | Can users adjust audio/text volume and speed? | Yes by default; Yes this is an optional feature in the base model; Yes this is an optional feature available at an additional cost; No not available with this product; Not applicable (no audio); Unsure |
| Accessible Features | Screen | String (single-select) | Does the product use a screen to display information or instructions? | Yes; No; Unsure |
| Accessible Features | Screen-Adjust | String (single-select) | Does the product allow users to adjust screen brightness? | Yes by default; Yes this is an optional feature in the base model; Yes this is an optional feature available at an additional cost; No not available with this product; Not applicable; Unsure |
| Accessible Features | Screen-Magnify | String (single-select) | Does the product allow users to adjust screen magnification? | Yes by default; Yes this is an optional feature in the base model; Yes this is an optional feature available at an additional cost; No not available with this product; Not applicable; Unsure |
| Accessible Features | Color Contrast | String (single-select) | Does the product use a high color contrast? | Yes by default; Yes this is an optional feature in the base model; Yes this is an optional feature available at an additional cost; No not available with this product; Not applicable; Unsure |
| Accessible Features | Font Size | String (single-select) | Does the product allow users to select a large font option? | Yes by default; Yes this is an optional feature in the base model; Yes this is an optional feature available at an additional cost; No not available with this product; Not applicable; Unsure |
| Accessible Features | Easy to Read | String (single-select) | Can the product provide text in an easy to read format or with simplified language? | Yes by default; Yes this is an optional feature in the base model; Yes this is an optional feature available at an additional cost; No not available with this product; Not applicable; Unsure |
| Accessible Features | Assistive Operations | String (single-select) | Can the product be operated via assistive technologies (e.g., screen reader and keyboard, eye tracker, sip and puff device, joystick, etc.)? | Yes by default; Yes this is an optional feature in the base model; Yes this is an optional feature available at an additional cost; No not available with this product; Unsure |
| Accessible Features | Assistive Operations-Description | String (free entry) | If so, please describe. | open text |
| Accessible Features | Alt Text | String (single-select) | Does the product provide alternative text descriptions for non-text content such as images and videos? | Yes by default; Yes this is an optional feature in the base model; Yes this is an optional feature available at an additional cost; No not available with this product; Unsure |
| Accessible Features | Time Limits | String (single-select) | Does the product enforce time limits on user actions? Examples include resetting after a period of inactivity or requiring users to make a selection within a certain timeframe. | Yes there are unavoidable time limits; Yes but users are warned before time expires and can extend the time limit; No there are no time limits; Unsure |
| Accessibility Testing | Tested | Binary | Has the product been tested or piloted by persons with disabilities for its accessibility features before it was fully rolled out? | Yes; No; Unsure |
| Accessibility Testing | Tested-Description | String (free entry) | Please describe the testing process used. | open text |
| Accessibility Testing | WCAG | String (single-select) | Has the product been assessed against WCAG 2.0 standards? If yes, what was the last compliance level? | A; AA; AAA; Not tested; Unsure |
| Accessibility Testing | Accessibility-Other | String (free entry) | Please list any other accessible design standards used to inform the design of this product | open text |
| Record Data | Record Submission Source | String (single-select) | Source of initial data submission | Submitted by vendor; Submitted by EMB; Submitted by IFES; Submitted by third-party electoral expert |
| Record Data | Record Review Status | String (multi-select) | Categorization of reviews received | Not yet reviewed; Reviewed by vendor; Reviewed by EMB; Reviewed by IFES; Reviewed by third-party electoral expert |
| Record Data | Record Last Updated Date | Date | What was the date that the information was last updated, in MM-DD-YYYY format. | MM-DD-YYYY |